LOGAN CITY SCHOOL DISTRICT
POLICIES AND PROCEDURES

TitlePayrollNumber213
Section200 FinanceApproval DateAugust 22, 2017
Subsection210 AccountingReplacesDAB


1. PURPOSE
1.1 To help insure that state law and district policies relating to payroll functions are followed.
2. REFERENCES
2.1 Utah Code Ann. § 34-28-1 Payment of Wages. Public and certain other employments excepted.
3. DEFINITIONS
3.1 None
4. POLICY
4.1 Compensation paid to a district employee must be paid through the payroll system.
4.1.A This includes all grant monies, stipends, and other extra responsibility assignments.
4.1.A.1 Exceptions are per diem and reimbursements for actual travel costs incurred.
4.1.B When individual school funds are used to pay any employee, the school must submit a check and timesheet to the District Business Office for payroll processing.
4.2 Non-Exempt Education Support Professionals must track time worked and report leave taken during the respective pay period using the time keeping system approved and furnished by the Board of Education.
4.3 All payroll requests are coordinated with the Human Resources Department.
4.3.A New positions or assignments are coordinated with the Human Resources Director and approved by the Elementary or Secondary Director, and Business Administrator prior to processing.
5. PROCEDURES
5.1 Payroll Processing When Using School Funds
5.1.A When individual school funds are used to pay any employee, the school must submit a check and time sheet to the District Business Office for payroll processing.
5.2 New Hires or Assignment Changes
5.2.A New positions or assignments are coordinated with the Human Resources Director and approved by the Elementary or Secondary Director, and Business Administrator prior to processing.
5.2.A.1 This information is then forwarded to the Human Resources office using the required Personnel/Payroll Action Form provided by the district.
5.2.A.1.a After completion, the form is filed to meet necessary record keeping requirements.
5.3 Existing Employee Changes
5.3.A The Personnel/Payroll Action Form is used for any changes to existing employees' salary, hourly rate, hours worked, days worked, or assignment.
5.3.A.1 This information is approved by the Superintendent, Business Administrator, Director or Administrator and the Human Resources Director then forwarded to the payroll office for processing.
5.3.A.1.a After completion, the form is filed to meet necessary record keeping requirements.
5.4 Leave
5.4.A All personnel who, because of assignment, are entitled to sick, personal, school business, or vacation leave must report this leave monthly to the payroll department.
5.4.A.1 All absences are reported on a leave form that has been signed by the employee's immediate supervisor and/or responsible administrator.