LOGAN CITY SCHOOL DISTRICT
POLICIES AND PROCEDURES

TitleForeign Exchange StudentsNumber557
Section500 Student ServicesApproval DateMay 18, 2010
Subsection550 Student EnrollmentEffective DateMay 18, 2010


1.PURPOSE - The Board recognizes that its programs and schools are enriched by the addition of foreign students into the school district population
2.REFERENCES
2.1Utah Code Ann. 53A-2-206
2.2Utah Code Subsection 76-5-406(10)
3.DEFINITIONS
3.1.J-1 Visa: A visa for exchange visits to the United States from foreign countries designated for a limited and defined period of time.
3.2CSIET: Council on Standards for International Educational Travel
4.POLICY
4.1Foreign Exchange students seeking admission to the District on a J-1 visa must be sponsored by a district approved agency or program in coordination with the Student Services Department according to board policy and procedures.
4.2The District determines how many Foreign Exchange students may be accepted annually based on state allocation and availability of space and district resources.
4.3The District only accepts Foreign Exchange students from agencies and programs that have been evaluated and approved by the Council on Standards for International Educational Travel and have complied with the required affidavits and assurances as described in the procedures.
4.4The District makes an annual report to the Legislature on the number of exchange students and the number of interstate compact students sent to or received from public schools outside the state.
5.PROCEDURES
5.1Approving Agencies
5.1.A The annual deadline for an agency or program to submit both the certificate or satisfactory CSIET evaluation and the district affidavit of assurances is July 1.
5.1.A.1The District reserves the right to require further documentation of CSIET approval from any agency or program.
5.1.A.2No application for an exchange student is accepted for consideration of admission for the upcoming school year if the agency or program has not submitted both documents to the Director of Student Services before the July 1 deadline.
5.1.BAnnually, the Director of Student Services submits a list of qualified agencies or programs seeking to place exchange students in the District to the Board for their formal approval.
5.2Approved Agencies Affidavits and Assurances
5.2.AThe Board requires each approved exchange student agency to provide it with a sworn affidavit of compliance prior to the beginning of each school year with assurances that:
5.2.A.1The agency has complied with all applicable policies of the Board.
5.2.A.2A household study, including a background check of all adult residents, has been made of each household where an exchange student is to reside, and that the study was of sufficient scope to provide reasonable assurance that the exchange student will receive proper care and supervision in a safe environment.
5.2.A.3Host parents have received training appropriate to their positions, including information about enhanced criminal penalties for persons who are in a position of special trust.
5.2.A.4A representative of the exchange student agency shall visit each student's place of residence at least once each month during the student's stay in Utah.
5.2.A.5The agency shall cooperate with school and other public authorities to ensure that no exchange student becomes an unreasonable burden upon the public schools or other public agencies.
5.2.A.6Each exchange student is given, in the exchange student's native language names and telephone numbers of agency representatives and others who could be called at any time if a serious problem occurs.
5.2.A.6.aAlternate placements are readily available so that no student is required to remain in a household if conditions appear to exist which unreasonably endanger the student's welfare.
5.2.A.7The Board provides each approved exchange student agency with a list of names and telephone numbers of individuals not associated with the agency who could be called by an exchange student in the event of a serious problem.
5.2.A.7.aThe agency shall make a copy of the list available to each of its exchange students in the exchange student's native language.
5.3Foreign Exchange Student Applications
5.3.AStudent applications from board approved agencies may be submitted to the Director of Student Services after April 1 and not later than July 1.
5.2.A.1No applications are accepted after the deadline; however the District may reach its quota before July 1.
5.2.BAgencies are notified as soon as possible if a student’s application is accepted or denied by the District.
5.3Accepted Foreign Exchange Students
5.3.AThe District coordinates the placement of accepted students with the agency and the Logan High principal.
5.3.BAt registration, complete Utah School Immunization Records, the district approval letter ,and a transcript of credits must be presented.
5.3.B.1The agency or program shall provide translations of transcripts or other student documents if requested by the District before a student is registered.
5.4.CExchange students are not granted fee waivers or provided transportation at district expense beyond established school bus routes.
5.4.DExchange Students are not eligible to receive Special Education Services or ESL services.