LOGAN CITY SCHOOL DISTRICT
POLICIES AND PROCEDURES

Title Emergency Preparedness and Response Plan Number711
Section700 Support ServicesApproval DateFebruary 24, 2009
Subsection710 SafetyEffective DateFebruary 24, 2009


1.PURPOSE:
The Board recognizes that the safety of students and staff is best met by preparedness response that ensures the health and safety of students and staff are safeguarded, any disruption to the education program is minimized, and students and employees are trained to respond to emergency situations.
2.REFERENCES
2.1Utah Administrative Code Ann. § R277-400 - School Emergency Response Plan
3.DEFINITIONS
3.1Emergency - a natural or man-made disaster, accident, act of war, or other circumstance that could reasonably endanger the safety of school children or disrupt the operation of school.
3.2Emergency Preparedness Response Plan - policies and procedures developed to promote the safety and welfare of students, protect district property, or regulate the operation of school during an emergency occurring within a district or a school.
3.3Emergency Response Plan - a plan developed by a district or school to prepare and protect students and staff in the event of school violence emergencies.
3.4Emergency Preparedness and Response Plan Committee - a committee consisting of city officials, community representatives including fire and law officials, a school board member, district and school administrators, the district school nurse, teachers, parents, students (middle school and high school), and the PTA Safety Commissioners from each school.
4.POLICY
4.1The District:
4.1.AEnsures the safety and welfare of students and employees during any type of incident or emergency.
4.1.BPrepares all district and school administrative leaders for their role in coordinating the district plan with the plans of state and local emergency management agencies.
4.1.CFormulates plans and procedures for the District, schools, and other job sites.
4.1.DEnsures intervention, prevention, response, and recovery measures are in place.
4.1.EProvides assignments and training to individuals.
4.1.FEstablishes oversight and communication within the District.
4.1.GProtects district property and regulates the operation of schools during such emergencies.
4.1.HPrepares and trains students and staff to respond promptly and appropriately to any type of an emergency.
4.2Incident Preparedness Plans
4.2.1To anticipate and prepare for such events, a District Emergency Preparedness and Incident Response Plan is established and maintained which provides operational direction. The District Plan is the implementing document for this policy. It outlines the what, where, and when in relation to emergency preparedness and incident response in the District. The proponent for this plan is the District Emergency Preparedness and Response Plan. Subordinate plans are prepared and kept current for each school and facility.
4.3Standard Operating Procedures (SOPs)
4.3.1Each plan, either district or school level, is augmented by documents outlining specific supporting tasks emphasizing who is responsible for the task and when and how tasks are to be performed. These SOPs reflect how the District and schools intend to do business in the event of an incident. Through these pre-event assignments, awareness is increased, confidence built, and smooth transition from daily to emergency operations is assured.
4.4Training and Exercises
4.4.1Initial and refresher training is provided in support of the plans and procedures. The plans and SOPs will be validated through conducted exercises and drills which identify areas of need for additional training or revisions of procedures and also to insure continued readiness.
4.5District's Role in the Logan City Emergency Preparedness
4.5.1The Board recognizes its unique role in the Logan City Emergency Preparedness and Incident Response Plan. In the event of a major incident, once the safety and accountability of students is accomplished, district efforts and resources will be fully coordinated with and in support of Logan City emergency efforts.
5.PROCEDURES
5.1Emergency Drills
5.1.AFire Drills
5.1.A.1Elementary Schools conduct fire drills at least monthly during the nine month school year.
5.1.A.2Secondary Schools conduct fire drills at least every two months, for a total of four fire drills during the nine month school year.
5.1.A.3All schools conduct the first fire drill within the first two weeks of the school year
5.1.A.4A fire drill may be postponed, subject to the approval of the local fire chief, due to severe weather conditions.
5.1.BOther Drills
5.1.B.1Each school conducts at least one annual drill for school violence emergencies.
5.1.B.2Each school conducts at least one annual earthquake drill.
5.2Emergency Preparedness and Response District Wide Responsibilities
5.2.AThe Board of Education:
5.2.A.1Certifies by July 1 of each calendar year to the Utah State Board of Education that its plan has been implemented at the school level.
5.2.BThe Superintendent:
5.2.B.1Appoints an Emergency Preparedness and Response Plan Committee that ensures the development and maintenance of an Emergency Preparedness and Response Plan for the District and each school.
5.2.B.1.aSchool plans must be consistent with the district plan taking into consideration location, facilities, budgets, and staff capabilities.
5.2.CThe Emergency Preparedness and Response Plan Committee:
5.2.C.1Participates in development and review of district and school plans.
5.2.C.2Coordinates district emergency preparedness and response efforts annually with schools, community leaders, and emergency management agencies.
5.2.C.3Provides emergency preparedness and response procedure clarification to the District and its schools.
5.2.DDistrict Administrative Staff:
5.2.D.1Assists in the implementation of the district and school emergency preparedness and response plans.
5.2.D.2Participates in emergency preparedness and response training and training drills.
5.2.ESchool Principals:
5.2.E.1Provide leadership and oversight in their schools for the development of a School Emergency Preparedness and Response Plan that correlates with the District Plan.
5.2.E.2Establish a School Emergency Preparedness and Response Plan Committee which consists of parents, teachers, administrators, and support personnel.
5.2.E.3Serve as chairperson or appoint someone to act as chairperson.
5.2.E.4Coordinate emergency preparedness and response with the District Emergency Preparedness and Response Plan Committee.
5.2.E.5Conduct at least one annual drill for school violence emergencies.
5.2.E.6Conduct at least one annual earthquake drill.
5.2.E.7Ensure the required number of fire drills take place.
5.2.FSchool Teachers, Secretaries, and Support Staff:
5.2.F.1Participate in emergency preparedness and response training, school drills, and exercises.
5.2.F.2Provide appropriate instruction and practice in emergency preparedness and proper response.
5.2.GStudents:
5.2.G.1Participate in emergency preparedness and response training, school drills, and exercises.
5.2.HCustodial Staff:
5.2.H.1Participates in emergency preparedness and response training, school drills, and exercises.
5.2.H.2Reports structural defects and safety hazards to the School Emergency Preparedness and Response Committee.
5.2.H.3Identifies and posts charts/maps of shutoff valves and switches for gas, oil, water, and electricity in the school.
5.2.H.4Maintains an inventory of tools and equipment.
5.2.H.5Maintains adequate toiletry supplies for emergency use.
5.2.IPTA, School Community Councils, Parents and Guardians:
5.2.I.1Receive training in emergency preparedness and response.
5.2.I.2Encourage school age children to discuss emergency preparedness and response plans with their parents.
5.2.I.3Encourage appropriate emergency preparedness and response techniques at home.
5.2.JFood Service Staff
5.2.J.1Prepare for emergency and disaster food service.
5.2.J.2Train in practices that will allow feeding large numbers of people during emergencies.
5.2.J.3Maintain adequate supplies of food for emergency use.
5.2.KSchool Nurse and Public Health Department:
5.2.K.1Provide emergency preparedness and response training; i.e., CPR and First Aid, etc.
5.2.K.2Lead in the creation and provision of school/teacher emergency response kits.
5.2.LDistrict Facilities Planning, Construction, and Maintenance Staff:
5.2.L.1Reports any structural defects that exist in the District.
5.2.L.2Works closely with school custodial staffs in identifying shutoff valves and switches.
5.2.L.3Plans for operation of ventilation systems during emergencies.
5.2.L.4Advises the Emergency Preparedness and Response Plan Committee of hazardous and protective areas within the District.
5.2.L.5Plans for the provision of alternative power sources.
5.2.MDistrict Transportation Personnel:
5.2.M.1Instruct school children on bus evacuation procedures.
5.2.M.2Inform school administrators of changing bus route conditions and road construction that may be hazardous or alter emergency response plans.
5.2.M.3Acquaint themselves with emergency shelter facilities along bus routes and within school attendance areas.
5.3School Emergency Preparedness and Response Plans
5.3.ASchool Emergency Preparedness and Response Plans Include:
5.3.A.1School Evacuation Plans that identify evacuation methods both inside and outside the school buildings, identify shelter or protection areas, and report student sheltering deficiencies.
5.3.A.2Reports of periodic safety checks of school facilities.
5.3.A.3Orientation for all students and staff.
5.3.A.4Procedures for annually informing parents and guardians of the School Emergency Preparedness and Response Plans:
5.3.A.4.aMethods by which parents and the public are notified of school emergencies, i.e., radio and TV.
5.3.A.4.bWritten summaries of the District and School Plans that parents and staff receive at the beginning of each school year.
5.3.A.5Emergency broadcast notifications (see Appendices A and B).
5.3.A.6Measures that ensure appropriate student safety and supervision during emergencies.
5.3.BSchool Emergency Preparedness and Response Plan Committees
5.3.B.1Assign emergency responsibilities to staff regarding individual needs.
5.3.B.2Prepare step-by-step warning and response plan for specific emergencies within the school community.
5.3.B.3Educate, train, and drill to ensure the effective implementation of the school plan.
5.3.B.4Integrate emergency preparedness and response curricula into the regular program of instruction.