Code: JFJ

Policy on the Authorization of
Student Clubs and Organizations

 

Philosophy and Purpose

It is the position of Logan City School District Board of Education that student clubs and organizations enhance student involvement and participation in the schools. Clubs may aid students in the development of life-long skills and talents, demonstrate positive attitudes and integrity, teach the value of fair and honest competition, and instill self-esteem.

The purpose of this policy is to provide guidance to schools regarding the authorization of student clubs as outlined in State law and Utah State Board of Education Administrative Rules.

 

Definitions

"Club" means an organization for students that meets outside of regular classroom hours in a school.

"School club" means a club organized and directed by school sponsors.

"Supervised student club" means a club organized and operated by students under the close supervision of a faculty supervisor.

"Monitored student club" means a club organized and operated by students with the permission of school authorities; a faculty monitor is assigned to the club to provide support as necessary and to monitor activities to ensure compliance with applicable school policies.

 

District Liability

Clubs will be reviewed to determine the safety of the activity pursued and the exposure of district liability. Clubs that are organized to pursue high-risk activities; such as those defined by the State Division Of Risk Management, will not be sponsored by a school or the district. Clubs or organizations that are not recognized or covered by a school or the district are prohibited from using the name of the school, district, school mascot/logo to describe, advertise or in any way connect the organization to the school district. Organizations not sponsored by the district or school that wish to use district grounds/buildings or equipment must comply with the district building rental policy.

 

Authorization of Clubs

A school may authorize the following types of clubs by grade level:

  • Grades K-6: only school clubs may be authorized.
  • Grades 7-9: both school clubs and supervised student clubs are permissible except as provided in R277-617-3C.
  • Grades 10-12: school clubs, supervised student clubs, and monitored student clubs are permissible.

Each school in the district shall establish written application procedures for student clubs and organizations. These procedures may contain deadlines by which applications must be submitted and minimum club membership. These procedures shall contain requirements for a club charter, proposed club name, proposed name of faculty member to act as sponsor, supervisor, or monitor and commitment to comply with applicable rules, policies, and laws. Clubs shall adhere to each school's fund raising guidelines and other district policies.

 

Club Charter

Students or school staff seeking authorization to establish a club shall prepare a club charter identifying the name and purposes of the club, types of activities in which club members may be engaged, and limitations upon club activities. Those limitations shall include prohibitions against:

  • Action or advocacy of imminent action which violates the law or administrative rule; this prohibition shall not apply to appropriate discussions concerning the changing of laws or rules, or actions taken through appropriate channels or procedures to effectuate such changes.
  • Advocacy or approval of sexual activity outside of marriage, or presentations in violation of laws or regulations governing sex education or privacy rights of families or individuals.
  • Action or advocacy of imminent action involving the harassment or denigration of any person.
  • Action or advocacy of imminent action with intent to cause a person to fear or to freely exercise or enjoy any right secured by the Constitution or laws of the United State or the State of Utah.

A school may limit or deny a charter to a club if necessary to:

  • protect the physical, emotional, psychological, or moral well being of students and faculty;
  • maintain order and discipline on school premises; or
  • prevent a material or substantial interference with the orderly conduct of a school's educational activities.

A school shall deny access to any student organization or club whose program or activities would materially and substantially:

  • encourage criminal or delinquent conduct;
  • promote bigotry; or
  • involve human sexuality;
  • engage in or conduct mental health therapy, counseling, or psychological services for which a license would be required by state law.

Approval of a club name may take place separately from that relating to the approval of the club itself. A club name shall:

  • reasonably reflect the nature, purposes and activities of the club; and
  • be such that it would not result in undue disruption of school operations, subject students to harassment or persecution, imply that the club would operate in violation of law or rule, or imply inappropriate association with outside organizations or groups.

 

Appeal

A student directly affected by the denial of a club authorization at the school level may appeal in writing within ten (10) days of denial to the District Student Services Review Committee. This committee shall issue an opinion in writing either upholding or overturning the denial within thirty (30) days of receiving the appeal. This decision shall be the final administrative decision.

 

Club Sponsor

Selection and appointment of club sponsors, supervisors, and monitors shall be the responsibility of the school principal. However, schools may require those seeking authorization to establish a club to propose the names of a faculty member who is willing to serve in that role. Persons who are not part of the school shall not be allowed to direct, conduct, or control club meetings. The sponsor, supervisor, or monitor shall oversee club programs and activities to ensure compliance with the approved club charter and applicable laws and rules. The site administrator may cancel the authorization for any club found to be operating out of compliance of the approved charter or laws and rules.

 

Parental Consent

A school may require informed, written parental consent prior to a student's attending or joining a club, provided that any such rule shall apply to all clubs of the grade level and type (school, supervised, monitored) in question.

 

Access to Clubs

Schools may limit access to clubs by persons who are not part of the school, including prohibiting outside persons from directing, conducting, controlling, or regularly attending club meetings.

Schools have the authority to decide the following, provided that all clubs of a given type (i.e. supervised or monitored student clubs) are given equal access:

  • the time and place that a club may meet; and
  • club access to the school newspaper, yearbook, bulletin boards, public address system, or any combination of the foregoing.

Approved: January 28, 2003