The Logan City Board of Education recognizes the fact that there are expenses relating to educational programs and activities that may require financial participation by students. The adoption of this student fee policy is to recognize the Utah State law regarding the charging of student fees and to provide policy regarding student fee waivers. It is the intent of the board to provide equal access for students to all programs, and to comply with Utah State law and Utah State Board of Education rules and regulations.
- No fee may be charged for any class or activity in kindergarten through sixth grades.
- Textbook, lab, and other course related fees may be charged in grades seven through twelve.
- Students at all grade levels may be asked to provide materials for optional projects.
- Students participating in optional school sponsored activities, where participation is voluntary and outside the school day, may be charged fees. Fees related to extra- curricular activities may not exceed limits established by the Utah High School Activities Association.
- Student supplies must be provided for elementary students, however, a student may be required to replace supplies provided by the school which are lost, wasted, or damaged by the student through careless or irresponsible behavior. Students in secondary school may be required to provide their own student supplies.
Fee schedules and policies for the entire district shall be adopted each year by the Board of Education in a regularly scheduled public meeting of the board. All class and extracurricular fees must be approved by the board and published as a part of the fee schedule. Each school where fees are charged shall notify students of the fee schedule and fee waiver policy prior to registration.
No present or former student may be denied receipt of unofficial transcripts or diploma for failure to pay unrelated school fees. A reasonable charge may be made to cover cost of duplicating and mailing transcripts to other than an elementary or secondary school in which the student is enrolled or intends to enroll.
Fee waivers and alternate methods of payment shall not automatically apply to charges for lost or damaged school property.
Charges for yearbooks, class rings, towels, letter jackets, and similar items sold as a convenience to students are not fees and are not covered by this policy.
FEE WAIVER WORK ASSIGNMENT
A work assignment will be provided for students who qualify for a fee waiver. Fund raisers may be used to cover fees related to extracurricular activities. In all cases other than textbook fees, eligible students shall be offered a work assignment instead of a waiver. The work may include tutorial assistance to other students, assistance before or after school to teachers and other school personnel, or general community service. The following guidelines will be followed in assigning work:
- The work program is administered fairly, objectively, and without delay, and avoids stigma and unreasonable burdens on students and parents.
- Students who have been given work assignments are not treated differently from other students or identified to persons who do not need to know.
- The work offered is appropriate to the age and situation of the student and does not create unreasonable burdens for students and parents. The determination of “unreasonable burden” must be made on a case-by-case basis, and could include considerations such as a determination that the student; a) provides child care for siblings at home after school while parents work; or b) works after school to contribute income to the family household.
- The work does not require an excessive amount of time compared to the value of the fees to be waived, and is not of such a nature that it demeans or stigmatizes the student. The hours performed under work alternatives should be credited and not be less than the applicable student or minimum wage. [R277-407-6.A(6), R277-407-6.A(2)-(3)].
- The work assignment is optional for middle school students.
Decisions regarding fee waivers and community service assignments may be appealed to school officials using the Fee Waiver Decision and Appeal Form or Appeal of Community Service Assignment Form. A letter of Notice of Appeal Form should be sent to the school principal explaining the disagreement with the decision not to grant a fee waiver. The appeal shall be mailed or hand delivered within ten school days of receiving the notice. The principal will schedule a meeting within two weeks after receiving the appeal to review concerns. All requirements for payment of fees will be suspended until the final decision is made regarding the appeal. If the grievance is not resolved by the principal, a written appeal shall be made to the superintendent’s designee at the district office within ten days. The decision of the district level administrator may be appealed to the superintendent and the Board of Education. Final decisions rest with the board.
In the event that the grievance remains unresolved at the termination of this grievance procedure, the grievant is free to pursue such statutory remedy as the law may provide. (Board Policies: CODE: JCE)
Approved: June 1994