CODE:IIADA

LOGAN CITY SCHOOL DISTRICT
VIDEO MATERIALS POLICY

The Logan City Board of Education, Logan City School District (hereinafter “District”) believes that the appropriate use of video materials can enrich a student’s level of understanding when used as a part of instruction in relation to course objectives.

Employees are encouraged to use video material in the classroom that is suitable to the maturity level of students and that relates to predetermined instructional objectives. Employee, for purposes of this policy, means a person who is a career, temporary, or provisional employee of the District. Good judgement, common sense, and sensitivity to community standards should prevail in the selection of all instructional materials, including video materials.

The District adheres to federal/state copyright laws and publisher licensing agreements. Any employee, patron, or student who willfully violates these laws will be subject to disciplinary or other action.

  1. Guidelines for Selecting Video Materials (Sec 110.1 Title 17 USC)
    1. Video materials must be used for instructional purposes, must be tied to curriculum, must meet instructional objectives, and must be part of the systematic teaching activities of the class.
    2. As a general rule, video programs procured through direct purchase, rental or lease from commercial outlets may be used as long as they are part of a “face-to-face” teaching activity. The five requirements of a “face-to-face” teaching activity include:
      1. the video is shown in the classroom or other similar place devoted to instruction. Auditoriums are not to be used for showing such videos;
      2. the video is shown by the teacher;
      3. the video is shown as part of a regular instructional activity, and the teacher is present with the students (“face-to-face”). Showing videos for recreation, reward, or entertainment purposes is prohibited;
      4. the video is a lawfully made and obtained copy;
      5. the video is shown in a non-profit public institution.
    3. When using “For Home Use Only” videos, teachers are encouraged to obtain a written release from an authorized rental agent granting permission for instructional use of the program. Rented video tapes may not be used for recreation, reward or entertainment.
    4. Employees may tape copyrighted programs from television and use them for instructional purposes only. Recording and use should comply with the following guidelines:
      1. Television programs transmitted by television stations for reception by the general public without charge may be recorded and retained for a period not to exceed 45 days. After 45 days, off-air recordings must be erased or destroyed.
      2. Off-air recordings may be shown once to each class for teaching purposes and repeated once if instructional reinforcement is necessary. Use must take place during the first 10 school days of the 45 day period.
      3. Off-air recordings may be made only at the request of individual teachers. Media/Library Services may not record broadcasts regularly in anticipation of requests.
      4. A limited number of copies may be reproduced for each off-air recording to meet the legitimate needs of teachers under these guidelines. Each copy is subject to all provisions governing the original recording.
      5. After the first ten consecutive school days, off-air recordings may be used through the end of the 45 calendar day period for teacher evaluation purposes only. A recording may not be exhibited for other purposes without authorization of the copyright owner.
      6. Off-air recordings need not be used in their entirety. However, they may not be altered from their original content nor physically or electronically combined or merged to make teaching anthologies or compilations.
      7. All copies must include the broadcast copyright notice, if any.
    5. Video materials that are rated PG, PG-13, NC-17, R, or X by the motion picture association, and television programming that is rated TV-PG, TV-14, or TV-M by the television industry should not be shown in their entirety in school or at school sponsored activities.
    6. Segments of video materials that serve a legitimate instructional purpose and that are determined by the educator or administration to have sensitive content or that are rated by the motion picture association as PG, PG-13, NC-17, R, X, or unrated materials and television programs with a TV-PG, TV-14, or TV-M rating should be carefully considered before use in a classroom setting. Such material must be (1) previewed by the educator and selected for use based upon a legitimate connection to the curriculum, age appropriateness, and whether the content is offensive to the community standards; and (2) receive prior approval from the school principal before including it in any curriculum, syllabus, or outline prior to any use with students or patrons and give prior notification to parents/guardians, (e.g.), class announcement, course outline, back to school night, or parent teacher conferences.
    7. When there are concerns as to the suitability and appropriateness of video materials, it is recommended that a representative group of parents form an advisory board to provide input to the employee and principal.

    8. Other media such as CD-ROM, internet, laser disc, and audio tapes, if not a part of the video rating system, should be selected and used applying the same criteria as videotapes.
    9. Parents/guardians may withhold consent for their student(s) to view any video materials that the parent deems inappropriate.
    10. Employees may not duplicate a video tape without signed written permission from the copyright owner.
    11. District media/library specialists may not build collections of video tapes from off-air broadcast programs.
    12. Videos, or segments thereof, may not be used solely for recreation, reward or entertainment.
    13. School clubs and organizations showing videos at school sponsored activities outside the school day for entertainment purposes must have written permission from the copyright holder.
  2. Appeals Procedure
    1. Any district patron has the right to file a complaint regarding video materials to which he or she objects. The complaint shall be filed in writing, describing specific objections to the video materials in question. The procedure for processing such complaints is as follows:
      1. The complaint may be filed with the principal who shall review the complaint and render a decision within 15 calendar days. The principal has the authority to temporarily withdraw video material from use when such action is judged to be in the best interest of the District. Once the complaint is filed, the principal shall encourage the complainant to meet with the teacher and department head to resolve the issue.
      2. The principal, teacher, and department head shall formulate a decision regarding the complaint and respond to the complainant within 15 calendar days.
      3. If the complainant is not satisfied with the decision, he or she may request that the superintendent review the complaint, in which case the superintendent shall render a decision within 15 calendar days. The superintendent has the authority to withdraw video material from use when such action is judged to be in the best interest of the school District.
      4. If the principal temporarily withdraws video materials, the action shall automatically be reviewed by the superintendent. The superintendent shall render a decision within 15 calendar days after the date of removal.
      5. If the complainant is not satisfied with the superintendent’s decision, he or she may request a review of the complaint by a video materials review committee. The school board shall appoint the committee within 15 calendar days after the date of receipt of the request. The committee shall consist of two board members, two parents, the principal, one chairperson of the department, and one teacher outside the department in which the material in question is used or proposed for use. The committee shall review the complaint and make a recommendation to the school board within 15 calendar days. During the course of a review, the complainant shall have the opportunity to appear in support of the complaint; the chairperson of the department(s) and teacher in whose class the material is used or proposed for use shall have the opportunity to present the rationale for inclusion; and the committee may solicit and/or accept information, evidence, or testimony from other persons as the committee deems advisable.
      6. The school board shall review the recommendation of the committee within 15 calendar days after the recommendation is received and its decision shall be final.

Approved: April 22, 1997